INDOEX Logistic Bulletin: JOSS-Supported Freight Shipping

Freight shipments for UCAR supported INDOEX participants will be managed by Interconex and UCAR will be billed directly. The contacts for shipping equipment are Diane Lask at UCAR and Mae Chu at Interconex.

Please review the general information in the Bulletin: Freight Shipping and Hand-Carried Equipment. This bulletin contains specific information regarding dimensions and weight, packing, transport dates for cargo and recommendations for hand carried equipment.

Interconex will handle all pickups, customs formalities for export/import at the time of shippings, and deliver each shipment to the appropriate airline or shipline for transport to the final destination. This will be done in reverse order for the inbound shipment back to its origin (or other designated location). To take advantage of lower rates, shipments from several facilities to the same destination may be consolidated by Interconex. All shipments must be clearly marked as follows:

FROM:

Investigator's Name
Investigator's Institution
Complete Address of Institution

TO:

- 24 Feb. 99
INDOEX PROJECT - XXX
c/o Mohamed Zuhair
Ministry of Home Affairs, Housing and Environment
Environment Research Centre
Huravee Building
Ameeru Ahmed Magu
Malé 20-05
REPUBLIC OF MALDIVES

Tel: (+960) 33-1724
Fax: (+960) 32-4739
E-mail: indoex@environment.gov.mv

"XXX" indicates final destination, i.e. Malé, Hulule, KCO

NOTE:  Whenever possible, it is advisable to purchase DGs at the field site, thus avoiding international shipping.

1. DIMENSIONS OF INDIVIDUAL PIECES

A. SURFACE (SEA) SHIPMENTS

Dimensions of most surface shipments are flexible and equipment can be consolidated in 20 foot seatainers. The maximum size for door clearance of 20 foot containers is 19ft.L x 7ft.W x 7ft.H.

• the size of any piece exceeds door clearance dimension above
• the weight per piece exceeds 1,000 lbs.
• your shipment is destined for Kaashidhoo
       (special arrangements may be required if shipment exceeds certain size and/or weight)

B. AIR SHIPMENTS

Dimensions of air shipments are dependent on aircraft size and freight capacity. Weight may also be a concern if your equipment will be transshipped to Kaashidhoo. The suggested dimensions per piece are 3ft.L x 3ft.W x 3ft.H and the weight should not exceed 220 pounds. Individual pieces may be consolidated into larger containers for international flights then unpacked for transit to Kaashidhoo. If a single piece of your equipment exceeds this measurement or weight, please contact Ms. Chu to make special arrangements for transport.

2. PACKING

Following are brief reminders concerning packing information.

• Do NOT ship personal gear with scientific equipment. This can result in significant delays in customs, causing late delivery or even non-delivery of scientific equipment/supplies.

• Do NOT pack dangerous goods or radioactive materials with other items. There are strict regulations regarding transport of dangerous goods and radioactive materials. Special forms are required which Mae can supply for airlines and steamship lines. The form must be completed by you prior to pick up of your shipment.

• Wherever possible, pack expendables separate from return items to reduce the number of pieces of your return shipment.

Complete a packing list for each box. The packing list must be accurate, especially the description, serial numbers, weight, and outside dimensions of shipping boxes.

PLEASE SEND A COPY OF YOUR PACKING LISTS TO MS. LASK AND MS. CHU TWO WEEKS PRIOR TO YOUR SCHEDULED PICK UP DATE.

A packing list form can be downloaded from the bulletin "Freight Shipping (and hand-carried eqiupment)".

3. TRANSPORT OF SHIPMENTS

The following schedules assume pick up in the United States and delivery to the Operation Center on Hulule, the Republic of Maldives. Pick up dates may change slightly depending on exact location of origin, space availability, schedules of various transporters, special shipping requirements (DGs, oversize, overweight, etc.), and final destination.

NOTE: Delivery dates allow time for customs clearance in the Republic of Maldives; however, please be aware that unforeseen circumstances may occur. Delivery dates also allow for possible labor strikes at ports, trucking companies or customs offices which could affect the delivery of your goods. SHIP AS EARLY AS POSSIBLE!

A. SURFACE (SEA) SHIPMENTS

Pick Up Date:  9 November 1998

Delivery Date:  Late January 1999 (exact date cannot be determined until vessel is scheduled)




B. AIR SHIPMENTS

Although flights may be frequent, cargo is usually a low priority and your shipment may be delayed for several days until there is room on an aircraft. Cargo will most likely move at a slower pace during the winter holidays (late November through mid January). At this time of year, it is not unusual for airlines to experience backlogs of one to two weeks. Ship early; equipment will be securely warehoused until a representative from your group arrives on-site.

Pick Up Date      November 4 December 1 January 4

Delivery Date December 1 January 4 February 1

If you have questions or need clarification regarding information contained in these Bulletins, contact Ms. Diane Lask, JOSS, at (+1) 303-497-8684, lask@ucar.edu.

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Last modified: 24 February 1999